https://tblogng.com/what-can-be-expected-from-data-room-software-with-secure-data-room/
A secure dataroom (also known as a virtual dataroom) is a software that lets you to share sensitive information with other parties. It lets businesses share documents in a controlled, organized and secure manner with multiple parties. This includes document tracking as well as version control and other advanced features. Traditionally companies have resorted to emailing and spreadsheets to share their due diligence data but these are unsecured and could lead to a multitude of liabilities if wrong people get access.
Some’secure data rooms’ have a lot to say about how secure their servers are by saying that they use encryption on their hosting servers which is great however, it does nothing to prevent non-authorized users from gaining access to the system and even if did not, the server hosts thousands of temporary files that contain the contents of your document that can be downloaded by hackers using screen grabber software. Many browsers also come with built-in tools for grabbing high-quality images of webpages and there is nothing that secure data rooms can do to prevent these from happening.
Some’secure data rooms’ also claim their system stops sharing by requiring users sign in with 2FA but it is just an extra layer of security that does not address the fact that authorised users can still copy and paste link details to others – or simply forward their own emails with links. Secure file sharing solutions with DRM are a better choice for businesses. They secure the files to certain devices and locations, so they can’t be shared or transferred.